Objective
Our client seeks an astute and competent procurement officer to manage procurement activities, internal control systems, management reporting while maintaining cost-efficiency and high- quality.
The procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
Job Specifications and Qualifications
- Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
- Knowledge in statistics will be an added advantage.
- At least 3 years’ experience in factory spares, machinery parts.
- Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
- Demonstrated outstanding professional competence in procurement work.
- Knowledge of procurement procedures.
- Proficiency in MS Office Suite.Key Competencies
- Ability to work independently and in a team while upholding collective responsibility
- Excellent People Skills
- Exceptional Negotiation and Communication Skills
- High integrity driven person.
- Excellent Planning & Organizational Skills.
- Great Analytical Skills.
Core Duties and Responsibilities - Assist in preparing annual budgets and procurement plans.
- Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
- Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
- Ensure compliance with procurement regulations and company policies.
- Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
- Meet with suppliers to discuss performance metrics and production forecasts.
- Source organization requirements competitively and develop cost forecasts.
- Monitor and share information on market trends, prices, and quality factors affecting supplies.
- Ensure low-cost spending while maintaining specifications and quality.
- Proper filing of procurement documents and approvals.
- Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
- Develop and implement supply chain procedures and systems for efficiency.
- Conduct supplier evaluation, tender evaluation, and vendor database management.
- Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
- Monitor track and expedite all procurement activities and delivery status of goods/services.
- Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
- Issue out RFQs and receive & evaluate Purchase requirements
- Raising, processing & dispatching & Local Purchase Orders
- Follow-up on issued & overstayed orders, deliveries as required
- Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
- Conducting all commercial negotiations.
- Proactive update on stock out, oversee stock levels and logistics,price change and extreme probability based on market feedback.
- Perform any other duties as may be assigned.
Job Specifications and Qualifications - Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
- Knowledge in statist. ics will be an added advantage.
- At least 3 years experience in factory spares, machinery parts.
- Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
- Demonstrated outstanding professional competence in procurement work.
- Knowledge of procurement procedures.
- Proficiency in MS Office Suite.
Key Competencies - Ability to work independently and in a team while upholding collective responsibility
- Excellent People Skills
- Exceptional Negotiation and Communication Skills
- High integrity driven person.
- Excellent Planning & Organizational Skills.
- Great Analytical Skills.
If interested in the position and meet the above requirements kindly send your CV on or before 06th May 2024 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line.
Job Location: Nairobi