Procurement Officer

Objective

Our client seeks an astute and competent procurement officer to manage procurement activities, internal control systems, management reporting while maintaining cost-efficiency and high- quality.

The procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.

Job Specifications and Qualifications
  • Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
  • Knowledge in statistics will be an added advantage.
  • At least 3 years’ experience in factory spares, machinery parts.
  • Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
  • Demonstrated outstanding professional competence in procurement work.
  • Knowledge of procurement procedures.
  • Proficiency in MS Office Suite.Key Competencies
  • Ability to work independently and in a team while upholding collective responsibility
  • Excellent People Skills
  • Exceptional Negotiation and Communication Skills
  • High integrity driven person.
  • Excellent Planning & Organizational Skills.
  • Great Analytical Skills.
    Core Duties and Responsibilities
  • Assist in preparing annual budgets and procurement plans.
  • Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
  • Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
  • Ensure compliance with procurement regulations and company policies.
  • Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
  • Meet with suppliers to discuss performance metrics and production forecasts.
  • Source organization requirements competitively and develop cost forecasts.
  • Monitor and share information on market trends, prices, and quality factors affecting supplies.
  • Ensure low-cost spending while maintaining specifications and quality.
  • Proper filing of procurement documents and approvals.
  • Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
  • Develop and implement supply chain procedures and systems for efficiency.
  • Conduct supplier evaluation, tender evaluation, and vendor database management.
  • Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
  • Monitor track and expedite all procurement activities and delivery status of goods/services.
  • Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
  • Issue out RFQs and receive & evaluate Purchase requirements
  • Raising, processing & dispatching & Local Purchase Orders
  • Follow-up on issued & overstayed orders, deliveries as required
  • Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
  • Conducting all commercial negotiations.
  • Proactive update on stock out, oversee stock levels and logistics,price change and extreme probability based on market feedback.
  • Perform any other duties as may be assigned.
    Job Specifications and Qualifications
  • Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
  • Knowledge in statist. ics will be an added advantage.
  • At least 3 years experience in factory spares, machinery parts.
  • Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
  • Demonstrated outstanding professional competence in procurement work.
  • Knowledge of procurement procedures.
  • Proficiency in MS Office Suite.
    Key Competencies
  • Ability to work independently and in a team while upholding collective responsibility
  • Excellent People Skills
  • Exceptional Negotiation and Communication Skills
  • High integrity driven person.
  • Excellent Planning & Organizational Skills.
  • Great Analytical Skills.
If interested in the position and meet the above requirements kindly send your CV on or before 06th May 2024 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line.
Job Location: Nairobi

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