Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role Objective
Our client, a premium Hotel in Machakos is seeking a detail-oriented and organized Office Secretary to provide administrative support and ensure accurate documentation of meetings and office activities. The role will focus on minute-taking, document management, and supporting smooth day-to-day office operations. The position is to be filled immediately.
Core Duties and Responsibilities
- Attend meetings and accurately record and prepare structured meeting minutes.
- Prepare and circulate meeting agendas, minutes, and follow-up action points in a timely manner.
- Maintain organized records of meeting documents, reports, and correspondence.
- Manage calendars, schedule appointments, and coordinate meetings.
- Handle incoming calls, emails, and general office correspondence professionally.
- Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
- Provide administrative support to management and various departments.
- Ensure confidentiality and secure handling of sensitive company information.
- Assist in preparation of reports, presentations, and official documents.
Job Specifications and Qualifications
- Bachelors Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
- At least 2 years’ experience in an administrative role.
- Proven experience in minute-taking and documentation.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Good typing speed with high accuracy.
- Strong written and verbal communication skills.
Key Competencies
- High attention to detail.
- Strong organizational and time management skills.
- Professionalism and discretion.
- Ability to multitask and meet deadlines.
- Good interpersonal and communication skills.
- Ability to work with minimal supervision.
If interested in the position and meet the above requirements, kindly send your CV on or before 27th March 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be conducted on a rolling basis.
