Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role Objective
Our client, a reputable mid-sized full-service law firm, is seeking a detail-oriented and proactive Legal Secretary to join their team.
The ideal candidate will provide comprehensive administrative and secretarial support to ensure efficient daily operations within a fast-paced legal environment.
Core Duties and Responsibilities
- Coordinate and supervise day-to-day administrative and operational functions within the office.
- Maintain up-to-date records, registers, and structured filing systems.
- Manage incoming and outgoing correspondence including mail, telephone calls, and other official communication channels.
- Ensure the office library register is accurately updated and maintained.
- Facilitate timely communication between advocates and their Personal Assistants, ensuring relevant calls and emails are relayed promptly.
- Scan and properly file all incoming documentation.
- Oversee document preparation, processing, dispatch, and follow-up on invoices.
- Prepare and process payment vouchers as required.
- Supervise office cleanliness, hygiene, and sanitation standards.
- Proactively manage diaries, schedule appointments, and coordinate meetings for partners and staff.
- Ensure smooth execution of administrative and operational tasks to maintain optimal office functionality.
- Prepare meeting briefs, minutes, and reports within required timelines.
- Manage front office operations and corporate communications via phone, email, and online platforms in accordance with established protocols.
- Perform secretarial duties including typing, drafting, and document formatting as required by staff.
- Prepare petty cash reconciliations and assist in monitoring administrative budgets and resource utilization.
- Ensure timely payment of firm subscriptions, statutory obligations, and utility bills.
- Serve as the primary liaison between the firm and external stakeholders including government agencies, suppliers, clients, and staff.
- Assist in organizing office functions, meetings, and departmental activities.
- Oversee procurement and stock management of office stationery and supplies to prevent shortages.
- Coordinate logistics for partners and staff including travel arrangements, accommodation, visa processing, and transfers.
- Address maintenance, repair, and operational matters to ensure uninterrupted office operations.
- Perform any additional duties as assigned from time to time.
Job Specifications and Qualifications
- Diploma in Law/Business Administration/ Communication and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key Competencies
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent analytical and problem-solving capabilities.
- High level of discretion with the ability to handle confidential information.
- Professional conduct and ethical integrity.
- Flexibility and ability to adapt in a dynamic work environment.
- Effective written and verbal communication skills.
If interested in the position and meet the above requirements, kindly send your CV on or before 23rd April 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be conducted on a rolling basis.
