Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role Objective
Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Administrative Secretary – Legal. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.
Core Duties and Responsibilities
- Oversee daily administrative workflows to ensure smooth office operations
- Maintain organized filing systems, records, and registers for easy access and retrieval
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence
- Keep office records such as library registers updated and well-managed
- Support communication between legal staff and their assistants, ensuring timely message delivery
- Scan, file, and archive documents accurately
- Assist in preparing, processing, and tracking documents and invoices
- Prepare payment vouchers and support basic financial documentation processes
- Monitor office cleanliness and ensure a conducive working environment
- Manage calendars, appointments, and meeting schedules for partners and team members
- Prepare meeting notes, summaries, and reports as required
- Manage front desk operations and ensure professional handling of all inquiries
- Draft, type, and format documents as needed by legal staff
- Assist in petty cash management and basic budget tracking for administrative expenses
- Ensure timely settlement of subscriptions, statutory payments, and utility bills
- Act as a link between the firm and external parties such as clients, suppliers, and regulatory bodies
- Support planning and coordination of meetings, events, and internal activities
- Manage procurement and inventory of office supplies
- Coordinate travel arrangements including bookings, accommodation, and related logistics
- Address office maintenance issues and ensure operational continuity
- Carry out any other assigned administrative duties
Job Specifications and Qualifications
- Diploma in Law, Business Administration, Communication, or a related discipline
- Minimum of 2 years’ relevant experience in a similar role
- Proficiency in Microsoft Office applications
Key Competencies
- Strong organizational and multitasking abilities
- Good analytical thinking and problem-solving skills
- Ability to handle sensitive information with confidentiality
- Professionalism and high ethical standards
- Adaptability in a fast-paced work setting
- Excellent written and verbal communication skills
If interested in the position and meet the above requirements, kindly send your CV on or before 22nd May 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be conducted on a rolling basis.
